1. 1. Click on Forms on SDA’s website.
   2. Complete a Regional Festival Intent to Enter form.
   3. An invoice will be sent via E-mail to the address indicated on the Intent to Enter form.

* NOTE: You are required to complete the Registration (playbill) form when you have chosen your play. You must also submit a completed SDA Student Participant form for each student attending your Regional Drama Festival. These Registration forms must be received in SDA’s Provincial office 4 weeks prior to performing at your Regional Drama Festival.

1. 1. Click on Forms on SDA’s website.
   2. Complete a Middle Years Festival Intent to Enter form.
   3. An invoice will be sent via E-mail to the address indicated on the Intent to Enter form.

* NOTE: You must complete the Registration (playbill) form when you have chosen your play. You must also submit a completed SDA Student Participant form for each student attending the Middle Years Drama Festival. The Registration Form must be received in SDA’s Provincial office 5 weeks prior to performing at the Middle Years Drama Festival.

A. Performing group*:

1. 1. Complete a Performers Registration form found under Provincial Festival.
   2. An invoice will be sent via E-mail to the address indicated on the form.

B. Observing group*

1. 1. Complete a Performers Registration form found under Provincial Festival.
   2. An invoice will be sent via E-mail to the address indicated on the form.

Note: If you are a group of students attending only one or two performances, please indicate which sessions you will attend on your registration.

* All performing and observing groups must complete an SDA Student Participant/Membership form for each student attending the Provincial Festival. If you have already completed a form for your Regional Festival, you are not required to complete a new form. These forms are available on the website or by contacting SDA @ dramainfo@sasktel.net.

C. Door Admission

1. There are no presale tickets for the Provincial Festival.
2. Tickets may be purchased on the day of the performance. Cash-only sales.
3. Rush seating only.

1. 1. All Festival forms are on SDA’s website under Forms.
   2. If you are unsure or unable to access the forms on the website, please contact the provincial office – dramainfo@sasktel.net.

1. 1. When the ‘Intent to Enter Festival form is received in the provincial office, SDA will invoice for your intent to enter.
   2. Regional Festival participants will also be billed for an Upfront Fee that is credited toward you regional fees and Troupe Director Charges.
   3. Your school or group will receive an information package that includes copies of SDA’s Festivals Organization Handbook, Festivals Performance Handbook, or Middle Years Handbook.

Note: All invoices are due when they are billed.

Refer to Non-Compliance Rules in the Festivals Organization Handbook Page 18.

It states that your entry will fail to qualify for adjudication and major awards if your production fails to pay registration fees prior to the Regional Festival.

Complete all necessary forms (intent to enter and Adult membership application). We will do our best to find a regional festival for you to attend, although it might not be your preferred region. Certain regions fill up quickly.

You should always check with your Host Coordinator if you would like to enter more than one play in a Regional Festival.

Those wishing to participate in the Middle Years Festival will be accommodated if space allows.

The deadline for submitting the Regional Intent to Enter Form is October 15th each year, and the Middle Years Intent to Enter Form is January 31st each year.

Scripts meeting all the requirements noted in the Festivals Organization Handbook must be received in SDA’s Provincial Office four weeks before the Regional or Middle Years Festival, with the exception of original works and collectives. See the Regional Festivals Organization Handbook or the Middle Years Handbook for more information.

The Festivals Organization Handbook contains a Regional Festival Timeline for Hosts. The Regional Host Coordinator – Terms of Reference – is in the Handbook.

1. 1. Select Resources – Mary Ellen Burgess Script Library on SDA’s website.
   2. Search the library database for a play meeting your criteria.
   3. Email the Provincial Office, and we will attempt to provide you with a selection of plays to consider.

Once you have paid your Intent to Enter invoice you are guaranteed one spot in a Regional Festival. Your Regional Host Coordinator will determine whether you can enter more than one play. Additional fees will apply to each play that is entered.

To find out who will be hosting the region of your choice, go to the Saskatchewan Drama Association web and select Festivals to access information on Dates and Location, etc.

If you wish to enter more than one play in the Middle Years Drama Festival, check with the Provincial Office for availability.

The plays must fit the time frame allotted. For instance, you may choose to do a full length but only present one act in order to fit into the time allotted. Time allotted for Regional Festival is 60 minutes and the Middle Years Festival is 30 minutes.

Refer to the Festivals Organization Handbook or Middle Years Festival Handbook for guidelines on types of dramatic work that may be presented at a festival.

Regional and Middle Years Festival Play Registration (Playbill), one for each play, must be submitted at least five weeks Prior to Regional or Middle Years Festival.

Royalties are the performance rights purchased from the publishing house and/or playwright. All performance rights must be obtained by the participating group. Scripts must be performed as authorized in the license, a copy of which must be forwarded to the Provincial Office using the FSI form on the website. You either contact the publisher or the author to pay the royalties in order to obtain permission to perform. This includes unpublished works as well. You must inform the provincial office if your play is royalty free.

See page 19 of the Festivals Organization Handbook for Middle Years Handbook for more detailed information on how to obtain performance rights.

Before you make changes to a script you must obtain approval from the author/licensing agent unless your script already indicates that changes can be made. However, all changes, minimal or extensive must be sent to the Provincial Office to ensure that the adjudicators/clinicians are aware of the changes. See the Festivals Organization Handbook or the Middle Years Handbook for more information.

All participants in SDA sponsored programs should be aware of, and willing to comply with the following
(See the Festivals Organization Handbook or the Middle Years Festival Handbook):

1. 1. Students be adequately supervised at all times.
   2. Under no circumstances will SDA tolerate anything but courtesy and professionalism from all participants at all times — backstage, on stage, in the audience, or during production workshops.
   3. Students are responsible to their teacher/adult director/teacher supervisor/chaperone for their actions and behaviour.
   4. Adult leadership is valuable. Exhibiting respect for and cooperation with all Festival participants, adjudicators, directors, and support staff, as well as the property of others, will encourage similar student responses.
   5. Common sense prevails at all times.
   6. The ‘cause’ of the arts comes before the ‘whim’ of the individual.
   7. Generally accepted theatre etiquette should be promoted and encouraged.
   8. The possession and/or consumption of alcohol, banned substances, and smoking is strictly prohibited on the Festival site.
   9. Abusive language and/or physical violence will not be tolerated on the Festival site.
   10. Participants must comply with the rules of the facility.
   11. Damage to or destruction of property will not be tolerated on the Festival site.
   12. Spike tape will remain in place until the completion of your play. Removal of the spike tape will not be included as part of the strike time. The Stage Coordinator is responsible for the removal of the spike tape at the end of each session.
   13. Adhere to SDA’s Participant Code of Conduct.

Yes, there are. Refer to the Festivals Organization Handbook for SDA’s Technical policies. Also, it is important to consider Regulation 17 in the Festivals Organization Handbook, which states that groups presenting plays at an SDA Festival must adapt their plays to the physical and technical realities of the host facility. The Host Coordinator must not rent equipment that will unreasonably affect the registration fees for Festival participants.

Always check with the Host Coordinator to see if they have the equipment you require. SDA only guarantees a general wash for lighting. The Host Coordinator is not responsible for buying extra equipment for regional, provincial, or middle years festivals. You may rent or bring your own equipment for your play if you choose. However, any cost incurred is your responsibility and will not come out of the Regional Festival budget. It is generally accepted practice that any equipment brought to a Festival also must be made available to all other performing groups in that festival.

You will be invited to tour the facilities provided in your Region. The Middle Years and Provincial facility also offers tours upon request. You can obtain information regarding the stage, lighting, sound, accommodations, meal plans, etc. by contacting the Host Coordinator or the Provincial Office.

Yes!

Complete all the necessary forms for the New Initiative Grant available on SDA’s website. Check with the Provincial Office for availability – dramainfo@sasktel.net.

Regional – The minimum playing time is 20 minutes. The maximum playing time is 60 minutes — this includes the curtain call. The 60 minutes does not include Set and Strike.

Middle Years – The maximum playing time is 30 minutes. There is no minimum playing time for Middle Years.

For other General Regulations and Guidelines, see Section 2 in the Festivals Organization Handbook or Middle Years Handbook.

Under no circumstances may you, at any time during the performance, take pictures or video for the following reasons:

1. 1. Unauthorized recording of any copyrighted work is strictly prohibited by law.
   2. Taking pictures or videos is distracting to the performers and adjudicators/clinicians as well as to the audience.

• • If you withdraw more than 30 days before your Regional Festival or Middle Years Festival, you will receive a refund. However, you will not be refunded the Regional Intent to Enter fee.
  • If you withdraw after 30 days, you are responsible for paying the entire registration fee. You will not receive a refund of any fees.
  • If a Festival is canceled, all money collected will be refunded.

Yes, you need to complete an Adult membership application.

Membership forms are available on the website.

Yes, your students must buy a student membership, which is $10.00 per student. If your student is in more than one play they only pay one membership.

You have the opportunity to perform your play before an audience and adjudicators. There is a Front of House Adjudicator and a Back Stage Adjudicator, which will determine the awards. The adjudicators will also conduct a production workshop for each play, which is open to all registered participants to observe. Some regions provide other drama workshops for participants. As well, many regions provide a social evening for participants and a closing awards banquet. If your play is the recipient of a Qualifying Production, you will continue on to compete in the Provincial Drama Festival.

The Festivals Organization Handbook policy states: Language and content guidelines for participating groups are set annually by each region to reflect acceptable community standards. Troupe Directors must choose plays that respect those Regional Motions and do not compromise the status of the Saskatchewan Drama Association.

The Festivals Organization Handbook policy states that groups presenting more than one play at the Regional Festival must ensure that the leads in each play are different students.

The Festivals Organization Handbook policy states that groups may present in more than one Region but can only be considered for major awards in one (1) Region. Adult Troupe Directors must choose and inform the Provincial Office which festival they will compete in for major awards before performing at the festival. (Major awards are listed in the Festivals Performance Handbook.)

Yes.

The Festivals Organization Handbook policy states that each Regional and Middle Years Production should designate one student as the Stage Manager for their play. In some productions, the designated Stage Manager may have other duties.

There is no charge to be an Adult Member. The membership provides:

1. 1. Access to all SDA programs. Check to see what requirements are necessary for individual programs.
   2. Unlimited borrowing from the Mary Ellen Burgess Library (plays and resources).
   3. Annual publications.
   4. Voting privileges at SDA’s Annual General Meeting.

Yes.

In the Festivals Organization Handbook, you will find a monthly timeline. 

To obtain a copy of either Handbook, please contact the provincial office by email – dramainfo@sasktel.net.

If you are entering a Festival, the appropriate Handbook(s) will be sent to you free of charge. Otherwise, you will be billed $20.00 per Handbook.

Section 2 of the Festivals Performance Handbook describes Provincial awards and certificates presented at the Provincial Festival. Section 3 provides the criteria for all awards and certificates (parameters) presented at the Regional and Provincial Festival.

Yes.

The Festivals Performance Handbook has example of Adjudicator Marking Forms used by SDA Front of House and Backstage Adjudicators. See Section 4.

The Regional Front of House and Backstage Adjudicators’ duties are listed in Section 1 of the Festivals Performance Handbook. Provincial Festival Personnel’s (including the Stage Coordinator’s) duties are listed in Section 2.

1. 1. All workshops will be one hour in length unless otherwise arranged by the Region.
   2. The workshops are open to all participants but not the public.  Some regions have had to limit the number of people attending due to the lack of space.
   3. Each workshop shall be divided up into four components:

a. Introduction and Overview – (approximately 5 minutes in length).
b.  The ‘Body’ of the workshop: Working with the cast (approximately 30 minutes in length).
c.  Backstage Adjudicator comments (approximately 10 minutes in length).
d.  Summary of the workshop (approximately 5 minutes).
e.  Private meeting with the directors (approximately 10 minutes).

Examples of the Feedback Forms used for festivals can be found in Section 6 of the Festivals Performance Handbook.

1. 1. The Feedback Form aims to provide directors with information they can use for growth.
   2. Feedback Form descriptors are not equated to scores, but categories correspond to the elements adjudicators consider in competition. Remember that the various elements are weighed differently.
   3. Examples of the Adjudication Feedback Forms are in the Festivals Performance Handbook. 

The HIP Grant (Host Incentive Program) is intended to help a community hosting a Regional Festival gain access to and/or upgrade current facilities and equipment. Thus, it provides capital funds that will be used towards the purchase of fixed assets such as lighting equipment, sound equipment, computer software, curtains, drama blocks, headphones, and so on.

Note: Other partnerships and/or funds may be needed to complete a project.

Other grants are available through SDA. Go to SDA’s website, http://www.saskdrama.com, and click on grants.

No age restrictions exist for students to enter an SDA Program. All programs are open to any student in Saskatchewan.